What to do when you lose your calendar…a true story

At 1:30PM today while attempting to install a new snycing application I lost ALL versions of my electronic calendar:  desktop, online, laptop, ipad and iphone.  Because of a recent back-up issue I had experienced, again relating to the install of the same above mentioned syncing application, I didn’t even have a recent back up of my desktop calendar on my Time Machine.  My calendar looked very much like the one above: EMPTY!

For a few minutes I wasn’t sure whether to laugh or cry, but after receiving comments from family and friends such as “life just got a whole lot simpler for you, didn’t it?!” and “now you’re all snyced, clean slate and nothing calendared for today, so you can play!”  I couldn’t help but laugh out loud at the sheer insanity of a Professional Organizer with no calendar.

Thank goodness it was Labor day so I had some time to labor away at this…

Actually though it only took me about 90 minutes to get my calendar recreated thanks to my detailed to do list, an email file I maintain called “upcoming events” and a few minutes of brainstorming.

I maintain my detailed to to list in an ipad application call ToDo.  I used it to reschedule all of the the tasks that need to be accomplished in the upcoming weeks and months.

My “upcoming events” email file holds emails relating to future activities  such as theater, conferences, meetings, etc.  I opened this file and was able to enter a number of events in my calendar, a couple of which I’m sure I would’ve forgotten about completely had it not been for this file.

After entering in all of the above, my last step in recreating my calendar was to list various areas of my life that I normally track in my calendar and in ToDo and brainstorm for a couple of minutes about anything else related to those categories that might need to go on the calendar.  A few examples of what I came up with:

Meeting dates for NAPO Chapters that I belong to and the Cleveland Coach Federation – the fact that they are regularly occuring made them easy to schedule

Client sessions –  Also easy to schedule because upcoming appointment dates are detailed in their individual client files

School Activities – I always keep a copy of the school’s general calendar and my sons’ sports calendar in hardcopy in a school file

and of course Ohio State Football Games – Easy to pull off the internet

I hope that you don’t ever find yourself in the same perfect storm of calendars as I did today, but if you do, I hope the above is of some help to you.


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